How to send an email with copy in outlook
Yes, as you may have guessed what I saw in the task manager also surprised me and I ended up writing this article. In August alone I had registered 13 hours dedicated to e-mail, almost 10% of my working day!
I’m not saying it was wasted time, but it was not optimized. Many of the e-mails we deal with in the middle of another task could be read at the end of the day or at another less critical time. We attend to them with priority when they are only informative, in many cases.
I suppose that by now it is clear to you what these fields are, but I will clarify it just in case. The CC (With Copy) and CCo (With Blind Copy) fields are, together with the sender, recipient and subject, the main fields that make up the header of an e-mail.
Some (most) email clients allow the use of advanced filters on the email inbox. If we all used these 3 fields well and combined them with the moderate use of the “high priority/low priority” field, we could improve productivity enormously:
How to send a blind carbon copy email
Worldwide, more than 2630 million emails are sent or received every day and although it is a fundamental tool to communicate it could become a point where it is lost or mistakes are made. That is why it is important to know how to manage everything related to email and, in this sense, understanding how to use CC and BCC is key to any activity.
How many emails do you send in your company? Surely many, but in many situations you need more than one person to receive your message, sending an email to each person would be a waste of time, so you can add several contacts with the CC (with copy) and BCC (with blind copy) function.
Now you may be wondering when to use the CC or BCC options. In this article we will see the importance of knowing how to handle these fields in your email, as well as when to use the Reply or Reply to all options correctly, so that your reply is appropriate and you do not bother the rest of the recipients.
What is cc and cco in gmail
This is where the problem of emails that do not go in blind copy appears: the recipients can see the email addresses of all those who have received the email, something that the LOPD classifies as a serious infringement.
Whenever you are going to send an email to several recipients, you must be careful to include their addresses in the box “With blind copy” (Bcc). If we do so in “To” or even in “With Copy” (CC), as is often the case in the classic Internet chains, we will be allowing each of the recipients to see the rest of the sending addresses and therefore violating the Data Protection Law.
On the one hand, we must bear in mind that, in general, e-mail is personal data and we must do everything in our power to protect it. Therefore, we must not disclose it without the consent of its owner.
It is also very important to insert in the e-mails a text on Data Protection. In it we must inform about the confidential nature of this e-mail and provide the address where the interested parties can exercise their ARCO rights.
Cc and cco
We are also going to tell you how to send emails without showing all the addresses, since in the end these two fields can be used to send massive copies of an email hiding or showing the addresses of the rest of the people who are going to receive it. In the screenshots we will focus on Gmail and Outlook, but this can be used in any email client.
Let’s start by explaining the three concepts that you will encounter when sending an email. When you start the process of sending an email in Gmail, Outlook or any other email client, you will always see the To field in which to enter the sender(s) address(es). But you will also always see the options to activate the CC and BCC. Here is what each of the concepts means when sending the email
Once you have activated the CC field, the BCC field or both, you can start deciding which recipients you can add and which you cannot. There must always be a recipient, but it does not have to be the one in the To field. This means that, for example, you can use only the Bcc field if you want to send a mass mailing without anyone knowing the addresses of the other people who have received it.