Gmail blind copy
We are also going to tell you how to send emails without showing all the addresses, since in the end these two fields can be used to send massive copies of an email hiding or showing the addresses of the rest of the people who are going to receive it. In the screenshots we will focus on Gmail and Outlook, but this can be used in any email client.
Let’s start by explaining the three concepts that you will encounter when sending an email. When you start the process of sending an email in Gmail, Outlook or any other email client, you will always see the To field in which to enter the sender(s) address(es). But you will also always see the options to activate the CC and BCC. Here is what each of the concepts means when sending the email
Once you have activated the CC field, the BCC field or both, you can start deciding which recipients you can add and which you cannot. There must always be a recipient, but it does not have to be the one in the To field. This means that, for example, you can use only the Bcc field if you want to send a mass mailing without anyone knowing the addresses of the other people who have received it.
How to copy someone in an email already sent
Yes, as you may have guessed what I saw in the task manager also surprised me and I ended up writing this article. In August alone I had registered 13 hours dedicated to e-mail, almost 10% of my working day!
I’m not saying it was wasted time, but it was not optimized. Many of the e-mails we deal with in the middle of another task could be read at the end of the day or at another less critical time. We attend to them with priority when they are only informative, in many cases.
I suppose that by now it is clear to you what these fields are, but I will clarify it just in case. The CC (With Copy) and CCo (With Blind Copy) fields are, together with the sender, recipient and subject, the main fields that make up the header of an e-mail.
Some (most) email clients allow the use of advanced filters on the email inbox. If we all used these 3 fields well and combined them with the moderate use of the “high priority/low priority” field, we could improve productivity enormously:
Gmail copy and paste
Mail messages can have three different types of recipients. The simplest is to put the email address in the To: text field. The CC text field: is used for recipients to whom you want a copy to arrive but who are not the main recipients.
The addresses in the Bcc: list are hidden from the other recipients of the message. You can use it to send mailings to large groups of people especially if they do not know each other or if it is important to maintain privacy. If the Bcc: field is not in view click View ▸ Bcc field.
Instead of typing the names of the recipients, you can press the To:, Cc:, or CCo: buttons to get a list of the corre-e addresses in their address books. Select the addresses and press the arrow buttons to move them to the appropriate address columns (To:, Cc:, CCo:).
All received gmail
Worldwide, more than 2630 million emails are sent or received every day and although it is a fundamental tool to communicate it could become a point where it is lost or mistakes are made. That is why it is important to know how to manage everything related to email and, in this sense, understanding how to use CC and BCC is key to any activity.
How many emails do you send in your company? Surely many, but in many situations you need more than one person to receive your message, sending an email to each person would be a waste of time, so you can add several contacts with the CC (with copy) and BCC (with blind copy) function.
Now you may be wondering when to use the CC or BCC options. In this article we will see the importance of knowing how to handle these fields in your email, as well as when to use the Reply or Reply to all options correctly, so that your reply is appropriate and you do not bother the rest of the recipients.
