Sending mail without showing outlook recipients
When trying to send mass mailings from Gmail or Outlook, you will notice that there are limitations or that there is no simple way to do it. Also, if you need to send personalized mass mailings, you have the problem that you have to send one by one and it can take hours or even days.
Fortunately today there are several tools to automate and facilitate this process, which not only allow you to send mass mailings with your current platform (Gmail or Outlook), but also more advanced options with reports of opened emails and clicks.
By using a mass mailing platform you will not have any limitation in the amount of messages sent per day and you will be able to obtain powerful benefits such as reports, organized databases, segments, among others.
You can also view real-time statistics such as the number of people who opened your message, number of clicks, bounced recipients, heat maps and more. If you need advanced marketing automation software at an affordable price, SendInBlue is your best choice.
How to send mass mailings without being spam
We are also going to tell you how to send emails without showing all the addresses, since in the end these two fields can be used to send massive copies of an email hiding or showing the addresses of the rest of the people who are going to receive it. In the screenshots we will focus on Gmail and Outlook, but this can be used in any email client.
Let’s start by explaining the three concepts that you will encounter when sending an email. When you start the process of sending an email in Gmail, Outlook or any other email client, you will always see the To field in which to enter the sender(s) address(es). But you will also always see the options to activate the CC and BCC. Here is what each of the concepts means when sending the email
Once you have activated the CC field, the BCC field or both, you can start deciding which recipients you can add and which you cannot. There must always be a recipient, but it does not have to be the one in the To field. This means that, for example, you can use only the Bcc field if you want to send a mass mailing without anyone knowing the addresses of the other people who have received it.
How to send personalized mass mailings in gmail
Mail messages can have three different types of recipients. The simplest is to put the email address in the To: text field. The CC: text field is used for recipients to whom you want to send a copy but who are not the main recipients.
The addresses in the Bcc: list are hidden from the other recipients of the message. You can use it to send mailings to large groups of people especially if they do not know each other or if it is important to maintain privacy. If the Bcc: field is not in view click View ▸ Bcc field.
Instead of typing the names of the recipients, you can press the To:, Cc:, or CCo: buttons to get a list of the corre-e addresses in their address books. Select the addresses and press the arrow buttons to move them to the appropriate address columns (To:, Cc:, CCo:).
How to send mass mailings from gmail
This is where the problem of emails that do not go in blind copy appears: the recipients can see the email addresses of all those who have received the email, something that the LOPD classifies as a serious infringement.
Whenever you are going to send an email to several recipients, you must be careful to include their addresses in the box “With blind copy” (Bcc). If we do so in “To” or even in “With Copy” (CC), as is often the case in the classic Internet chains, we will be allowing each of the recipients to see the rest of the sending addresses and therefore violating the Data Protection Law.
On the one hand, we must bear in mind that, in general, e-mail is personal data and we must do everything in our power to protect it. Therefore, we must not disclose it without the consent of its owner.
It is also very important to insert in the e-mails a text on Data Protection. In it we must inform about the confidential nature of this e-mail and provide the address where the interested parties can exercise their ARCO rights.